Contrast Security Ranked One of the Fastest-Growing Companies in North America on the 2021 Deloitte Technology Fast 500Contrast Security is the world’s leading provider of security technology that enables software applications to protect themselves against cyberattacks, heralding the new era of self-protecting software. Contrast's patented deep security instrumentation is the breakthrough technology that enables highly accurate assessment and always-on protection of an entire application portfolio, without disruptive scanning or expensive security experts. Only Contrast has sensors that work actively inside applications to uncover vulnerabilities, prevent data breaches, and secure the entire enterprise from development to operations, to production.
About the Position
Our Executive Assistant will promote Contrast’s brand by representing the President amp; CEO internally and externally, serving as a liaison between the CEO, executives, employees, consultants, key vendors, investors, the members of the Board of Directors and, possibly from time to time, the media. You will provide executive support in a one-on-one working relationship with our CEO.
This can be a hybrid role of working in the corporate office located in Los Altos, CA and working from home. Living within a commutable distance to Los Altos is required. Position Responsibilities:- Completes a broad variety of administrative tasks for the CEO including, but not limited to, managing an extremely active calendar of appointments; composing and preparing executive correspondence; completing expense reports; arranging complex and detailed travel plans, itineraries, and agendas that are often subject to change
- Plans, coordinates and ensures the CEO's schedule is followed and respected. Provides a "gatekeeper" and "gateway" role, ensuring the CEO's time, focus and attention is appropriately balanced in response to internal and external requests.
- Ensures hat all employees have access to the CEO in keeping with the company’s Open Door Policy
- Communicates directly, and on behalf of the CEO, with Board members, investors, executive team members, consultants and others, on matters related to the CEO's initiatives and directives
- Researches, prioritizes, and follows up on incoming issues and concerns addressed to the CEO, including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response. Delegates tasks as necessary to ensure the EA’s schedule, time and attention allows full attention to responsibilities associated with the office of the CEO
- Provides a bridge for smooth communication between the CEO’s office and internal departments; demonstrating leadership to maintain credibility, trust and support.
- Works closely and effectively with the CEO to keep them well informed of upcoming commitments and responsibilities, following up appropriately. Acts as a "barometer," having a sense for the issues taking place in the environment and keeping the CEO updated
- Provides leadership to build relationships crucial to the success of the organization and manages a variety of special projects for the CEO, some of which may have organizational impact and are highly confidential in nature
- Successfully completes critical aspects of deliverables with a hands-on approach, including drafting acknowledgement letters, personal correspondence, and other tasks that facilitate the CEO's ability to effectively lead the company
- Prioritizes conflicting needs; handles situations expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures
- Liaison between Legal, Finance, HR, Privacy/Compliance (Compliance) and CEO to promote and support corporate health and governance. Work closely with HR, Finance and Compliance to act as eyes and ears for the CEO
- Manages Administrative and Office Management Staff, either directly or with dotted-line structure, to ensure that all support within the company is aligned on common goals
- Manages any direct reports to effectively support the company and enable employee success, including management of annual goal plans and performance feedback
Board Support and Liaison Responsibilities:- Serves as the CEO’s administrative liaison to Contrast Security, Inc.’s board of directors
- Assists board members with travel arrangements, lodging, and event coordination as needed
- Maintains discretion and confidentiality in relationships with all board members
- Adheres to compliance with applicable rules and regulations set in bylaws regarding board and board committee matters, including advance distribution of materials
Company Outreach Responsibilities:- Partners with marketing to ensure the CEO’s bio is kep